DCAA Paid Voucher Reviews – Good News or Bad News

Believe it or not, getting DCAA to show up and complete a “Paid Voucher Review” is “Good News.”

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Topics: Incurred Cost Proposals, DCAA Audit Support

DOL Announces New Overtime Rule

After over three years of waiting, on September 24th, 2019 the Department of Labor released its long-awaited final overtime rule,  increasing the standard salary threshold for exempt status to $684 per week (up from the current $455 per week floor), or $35,568 per year on an annual basis. The new rule takes effect on January 1st, 2020, providing the first overtime salary adjustment in more than 10 years.

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Topics: DCAA Audit Support, Accounting & Billing System, Government Regulations

New GSA FY 2020 Per Diem Reimbursement Rates

GSA establishes the per diem rates for the lower 48 Continental United States (CONUS), which are the maximum allowances that federal employees are reimbursed for expenses incurred while on official travel.

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Topics: DCAA Audit Support, Accounting & Billing System, Government Regulations

DCAA Audit Policy on Materiality: Are We There Yet?

DCAA’s July 19th AGM or Audit Guidance Memorandum (19-PAS-003(R)) implemented the Section 803 requirement of the 2018 NDAA (National Defense Authorization Act) that DoD/DCAA adopts commercially accepted standards of materiality (in application) to incurred cost audits.  This requirement is in the broader context of continuing Congressional interest in the incurred cost backlog and performance of incurred cost audits.   More specifically, the subsection which requires commercially accepted standards of materiality is designed to improve the efficiency of the contract auditing process.

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Topics: DCAA Audit Support

Accounting System Adequacy Q & A

As a follow-up to our recent blog post, My CPA Audited My Financial Statements. Does That Mean My Accounting System is Adequate?  where we covered some differences between a financial statement audit and an adequate accounting system, we received several great questions from our readers.  We thought it might be beneficial to address them via a new blog post for the benefit of all our readers.  We welcome discussion on our blogs, though we do so in private via email.  In this case, though, these questions are ones we see frequently and impact all companies doing business with the U.S. Government.

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Topics: DCAA Audit Support, Accounting & Billing System

My CPA Audited My Financial Statements. Does That Mean My Accounting System is Adequate?

The topic of accounting system adequacy seems to be a recurring issue for many in the government contracting community.  Earlier this month in the ongoing “process of elimination”, GAO weighed in again on what is NOT considered a determination of accounting system adequacy.  In Shivoy B-413104.36, GAO rightfully denied a protest for unequal treatment in eliminating a proposed offeror due to lack of verification of a proposed subcontractor’s accounting system as adequate.

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Topics: DCAA Audit Support, Accounting & Billing System

The Audit to End All Audits – Government Contractors Beware

Unless you have undergone a DCAA Accounting System audit under the criteria in DFARS 252.242-7006 (a.k.a. DFARS Accounting System Audit), you do not know what a comprehensive audit is.  To start with there are eighteen criteria, some of which are as broad as “Accounting practices in accordance with standard promulgated by the Cost Accounting Standards Board, if applicable, otherwise, Generally Accepted Accounting Principles.”  This leaves the door open to pretty much endless questions.  But don’t worry, DCAA has narrowed it down to only 27 questions. 

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Topics: Compliant Accounting Infrastructure, DCAA Audit Support

Provisional Billing Rates – Part II

You now understand a little bit more about provisional billing rates from our first of this two-part series. In this second part of our coverage of provisional billing rates, we delve a little deeper into the purpose behind provisional billing rates as well as how to prepare them and the differences between provisional billing rates and proposal bid rates. Knowing these details will enable you to prepare an accurate DCAA submission.

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Topics: Cost-Type Contracts, DCAA Audit Support, Accounting & Billing System

Provisional Billing Rates – Part I

For our 12/31 year-end contractors, this is a busy time of year.  Year-end books are ending and 2019 budgets are being formed.  This is also the time of year for submitting provisional billing rates or PBRs for contractors that have cost reimbursable type contracts such as cost-type and time and material contracts. 

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Topics: Cost-Type Contracts, DCAA Audit Support, Accounting & Billing System

Source Selection in Government Contract Proposals: 1, 2, 3s

The competition for that big contract you have been dying to win is underway.  This is a great business opportunity for you.  So, you begin the process of putting together the perfect proposal.  As you go through that process, there are several pitfalls that could prevent you from having the best proposal.  As a government attorney, I saw many of those pitfalls in every source selection I worked.  So as one gift as you enter this new year, I want to go over some of the main pitfalls I have seen from the government’s perspective.

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Topics: Compliant Accounting Infrastructure, DCAA Audit Support