Commercial Solutions Opening – Looking to Bring New Entrants into the DoD Marketplace

The National Defense Authorization Act (NDAA) for Fiscal Year 2022 and 2023 permanently authorized the Department of Defense (DoD) “to acquire innovative commercial products and commercial services through a competitive selection of proposals resulting from a general solicitation, known as a commercial solutions opening (CSO).” On August 17, 2023, the final rule was published in the Federal Register under DFARS Case 2022-D005 changing several parts of the DFARS – with most of the changes within DFARS part 212.

Read More

Topics: Contracts & Subcontracts Administration, DFARS Business Systems, Government Regulations, Federal Acquisition Regulation (FAR)

COVID Relief – Alert and How it Might Impact Government Contractors

On June 27, 2023, The Small Business Administration (SBA) Inspector General issued a White Paper titled “COVID-19 Pandemic EIDL and PPP Loan Fraud Landscape.” The paper states the IG “estimate[s] that SBA disbursed over $200 billion in potentially fraudulent COVID-19 EIDLs, EIDL Targeted Advances, Supplemental Targeted Advances, and PPP loans.” The paper going on to state: “OIG is working on tens of thousands of investigative leads on alleged fraud, waste, and abuse of taxpayer resources. Thousands of investigations will ensue for years to come because of swift congressional action to increase the statute of limitations to 10 years for COVID-19 EIDL and PPP fraud.”

Read More

Topics: DCAA Audit Support, Government Regulations, COVID-19

Understanding FAR part 31, Cost Accounting Standards, and GAAP for Government Contractors

In government contracting, three critical sets of guidelines govern the recognition of expenses for financial reporting and cost accounting practices: Generally Accepted Accounting Principles (GAAP) govern financial reporting, and Federal contracts require Federal Acquisition Regulations (FAR) part 31 and Cost Accounting Standards (CAS). While both frameworks are focused on assigning expenses to the appropriate accounting period, they have distinct roles and implications for government contractors. This article explores the key differences between CAS and GAAP, focusing on their significance and application in government contracting.

Read More

Topics: Compliant Accounting Infrastructure, Government Regulations, Cost Accounting Standards (CAS)

SAM Registrations: Check Often and NEVER Let It Lapse!

In the world of federal contracting, every detail matters. A recent ruling by the Court of Federal Claims (CFC) has highlighted the critical importance of maintaining an active registration in the SAM.GOV System. Based on the interpretation of FAR Clause 52.204-7, this ruling underscores the fact that even a minor lapse in a contractor's SAM registration status can lead to disqualification from a potential award.

Read More

Topics: Small Business Compliance, Contracts & Subcontracts Administration, Federal Acquisition Regulation (FAR)

Cost Accounting Standard (CAS) 418 – Allocation of Direct and Indirect Costs

Basic Requirements

This standard vastly expands on the FAR requirements related to direct and indirect costs. FAR 31.202 and FAR 31.203 give a basic definition of each, but little else. CAS 418 provides guidance on accumulating indirect cost pools, including service centers and overhead costs. Furthermore, it requires the costs be allocated on the causal or beneficial relationship between the indirect cost pool and the related cost objective. In addition, CAS 418 requires each business unit to have written policies and practices for classifying costs as direct or indirect.

Read More

Topics: Contracts & Subcontracts Administration, DCAA Audit Support, Government Regulations, Cost Accounting Standards (CAS)

Unallowable Cost on Government Contracts

So, why is it that the Federal Government has a list of cost it will not pay for on Government contracts? These rules related to what costs the Government will pay for and what costs it will not pay for (i.e., unallowable costs) were developed around the Government’s belief that most companies doing business with the Government are not operating in a competitive market. As a result of the Government developing these unallowable costs, companies doing business with the Government have to take the unallowable cost they do incur out of the fixed amount of profit or fee the Government has agreed to pay these companies.

Read More

Topics: Contracts & Subcontracts Administration, Government Regulations

How Contracts Drive Your Company and the Importance of a Contract Filing System

In all types of industries, organizations of any size, located in any part of the world, contracts are the lifeblood that binds their operations. These legal documents delineate the relationship between the parties, becoming the backbone of any commercial transaction, thereby maintaining the health of the organization. But merely having contracts is not enough. How these contracts are managed, specifically how they are filed and stored, plays a crucial role in a company’s overall efficiency and effectiveness. In this blog, we delve into the significance of a contract filing system and its benefits.

Read More

Topics: Contracts & Subcontracts Administration, DCAA Audit Support, Government Regulations

Understanding your Lower-Tier Relationships with Subrecipient and Contractor Determinations under 2 CFR 200

2 CFR 200.331, Subrecipient and contractor determinations, requires that an organization performing a grant or cooperative agreement document a case-by-case determination as to whether each sub-agreement it makes classifies the lower-tier organization in the role of a subrecipient or a contractor. The guidance provided to assist with this required determination is extremely subjective.

Read More

Topics: Government Regulations, Grants & Cooperative Agreements (2 CFR 200)

Is the DoD Simplifying Government Property Clauses?

The Department of Defense is proposing a change to the Defense Federal Acquisition Regulation Supplement (DFARS) that would consolidate four existing Government property clauses into a single clause. The requirements of the four clauses are not going away but are being simplified to help both contractors and Government personnel in dealing with the requirements of Government property, in particular Government-Furnished property (GFP).

Read More

Topics: Contracts & Subcontracts Administration, Government Property Management, Federal Acquisition Regulation (FAR)

SF1408: Pre-Award Survey of Prospective Contractor Accounting System Explained

When contracting with the Federal Government on a cost reimbursement basis, the Government will need to ensure that your accounting system will support the complexity of this type of government contract. To achieve this, the U.S. Government has established various regulations and procedures to assess the accounting systems of prospective contractors. The main instrument is the SF1408: Pre-Award Survey of Prospective Contractor Accounting System. This article provides a comprehensive overview and explanation of the SF1408, its purpose, and its significance in the pre-award process.

Read More

Topics: Compliant Accounting Infrastructure, DCAA Audit Support