DCAA created a new portal called Contractor Submission Portal (CSP) which is addressed in DCAA’s Memorandum for Regional Directors (MRD) 20-OTS-005(R) dated September 29, 2020. The portal allows contractors a means to submit their Incurred Cost proposals electronically. There are three options available to contractors when uploading the incurred cost proposal:
- Submit a new proposal
- Update an existing proposal
- Withdraw a proposal
Where is the CSP Portal Located?
The CSP portal is located in the Procurement Integrated Enterprise Environment (PIEE). Contractors should be familiar with PIEE, since Wide Area Workflow (WAWF) is part of PIEE and used for submitting invoices/vouchers to the government. Once a contractor submits its incurred cost proposal, the CSP portal moves the proposal to a SharePoint location that DCAA can access. The contractor’s cage code is linked to the cognizant DCAA office, and only that office has access to the proposal. Both DCAA and the contractor receive a notification when an incurred cost proposal is uploaded/revised/withdrawn.
So, What’s Next?
DCAA will be sending letters to contractors with instructions on how to sign up for the CSP portal and use the process. The letters from DCAA are scheduled to be mailed 30 days prior to the due date of a contractor’s incurred cost proposal but expect the letter earlier. A copy of the letter and instructions are included as attachments to the before mentioned MRD.
Do Not Forget the Administrative Contracting Officer
The use of the CSP portal is not mandatory, but DCAA is going to highly encourage its use. DCAA’s MRD does not mention whether the CSP portal/SharePoint is accessible by the Administrative Contracting Officer. FAR 52.216-7(d)(2) requires contractors to submit their incurred cost proposal to the Administrative Contracting Officer or cognizant Federal agency official and auditor within the 6-month period following its fiscal year end.
Contractors who decide to use the CSP Portal will need to remember to send a separate copy of their incurred cost proposal, revisions or withdrawals to the Administrative Contracting Officer or cognizant Federal agency official at the same time they upload to the CSP Portal.
Redstone GCI is available to assist contractors in assessing their incurred cost as to allowable or unallowable as well as assist in the development of the proposal. Redstone GCI assists contractors throughout the U.S. and internationally with understanding the Government’s expectations in applying FAR Part 31, Cost Principles and completing incurred cost proposal requirements.