RGCI-New DCAA Portal for Contractor Incurred Cost Proposal Submissions

DCAA created a new portal called Contractor Submission Portal (CSP) which is addressed in DCAA’s Memorandum for Regional Directors (MRD) 20-OTS-005(R) dated September 29, 2020. The portal allows contractors a means to submit their Incurred Cost proposals electronically. There are three options available to contractors when uploading the incurred cost proposal:

  • Submit a new proposal
  • Update an existing proposal
  • Withdraw a proposal

Where is the CSP Portal Located?

The CSP portal is located in the Procurement Integrated Enterprise Environment (PIEE). Contractors should be familiar with PIEE, since Wide Area Workflow (WAWF) is part of PIEE and used for submitting invoices/vouchers to the government. Once a contractor submits its incurred cost proposal, the CSP portal moves the proposal to a SharePoint location that DCAA can access. The contractor’s cage code is linked to the cognizant DCAA office, and only that office has access to the proposal. Both DCAA and the contractor receive a notification when an incurred cost proposal is uploaded/revised/withdrawn.

So, What’s Next?

DCAA will be sending letters to contractors with instructions on how to sign up for the CSP portal and use the process.  The letters from DCAA are scheduled to be mailed 30 days prior to the due date of a contractor’s incurred cost proposal but expect the letter earlier. A copy of the letter and instructions are included as attachments to the before mentioned MRD.

Do Not Forget the Administrative Contracting Officer

The use of the CSP portal is not mandatory, but DCAA is going to highly encourage its use. DCAA’s MRD does not mention whether the CSP portal/SharePoint is accessible by the Administrative Contracting Officer. FAR 52.216-7(d)(2) requires contractors to submit their incurred cost proposal to the Administrative Contracting Officer or cognizant Federal agency official and auditor within the 6-month period following its fiscal year end.

Contractors who decide to use the CSP Portal will need to remember to send a separate copy of their incurred cost proposal, revisions or withdrawals to the Administrative Contracting Officer or cognizant Federal agency official at the same time they upload to the CSP Portal.

Redstone GCI is available to assist contractors in assessing their incurred cost as to allowable or unallowable as well as assist in the development of the proposal. Redstone GCI assists contractors throughout the U.S. and internationally with understanding the Government’s expectations in applying FAR Part 31, Cost Principles and completing incurred cost proposal requirements.

White paper: DCAA Rejection of Incurred Cost Proposal Download Now

Written by Lynne Nalley

Lynne Nalley Lynne Nalley is a Director with Redstone Government Consulting, Inc. providing government contract consulting services to our clients primarily related to Commercial Items, Cost Accounting Standards, DFARS Business System Audits, Proposals, and Incurred Cost. Prior to joining Redstone Government Consulting, Lynne served in several capacities with DCAA and DCMA for over 35 years. Lynne began her career working with DCAA in the Honeywell Resident Office, Clearwater, FL in 1984. Lynne’s experience included various positions which involved conducting or reviewing forward proposals or rate audits, financial capability audits, progress payments, accounting and estimating systems, cost accounting standards, claims and disclosure statement reviews. She is an expert in FAR, DFARS, CAS and testified as an expert witness. Lynne assisted in drafting the commercial item guidance for DCAA Headquarters. Lynne was assigned as a Regional Technical Specialist where she provided guidance to 20 field offices on highly complex or technical issues relative to forward pricing, financial capability or progress payment issues. As an Assistant for Quality, she was involved in reviewing and ensuring audit reports were in compliance with policy and GAGAS as well as made NASBA certified presentations to the staff including but not limited to billing reviews, CAS, unallowable cost and progress payments. To enhance her experience in government contracting, Lynne accepted a position with DCMA in 2015 as part of the newly organized DCMA Cadre of Experts in the Commercial Item Group. This included performing reviews of prime contractor’s assertions and/or commercial item determinations as well as performing price analyses. She was a project lead and later became a lead analyst where she engaged with the buying commands on requests and reviewed price analysis reviews performed by a team of 5 analysts. She also assisted the DCMA CPSR team relative to commercial items and co-instructed the Commercial Item Training presented to DCMA. Lynne currently specializes in assisting companies with Business System Reviews and complex DCAA audit issues related to business systems and CAS. She also assists with prime contractor commercial item determinations and related support. Education Lynne earned a Bachelor of Science Degree in Accounting from University of Central Florida.

About Redstone GCI

Redstone Government Consultants are a team of the most senior industry veterans and the brightest new talent in the industry. Many have held senior government positions including leadership roles in the DCAA. Our new talents bring significant accounting and software experience along with fresh perspectives, inspiration and energy to our team. Through our leadership and combined experience, we provide a unique perspective, bringing both government and contractor proficiencies to bear and ensuring rock-solid government compliance for our clients.

Topics: Incurred Cost Submission, Incurred Cost Proposals