Unanet recently released multiple updates to the Contracts Module. Contract clauses were one of the updates that had everyone excited. This new functionality is great if you plan on using it to its full capability. There are multiple steps to this process, which can be time-consuming, so you’ll want to set aside time and plan ahead to complete this process.
Government Regulations Section for Government Contracts
The Contracts Module in Unanet has a section where government regulations can be added to Contracts. The provision section will remain intact, so companies will not be impacted. Adding regulations (clauses) is a multi-step process. This can be done manually or by import. The import template can be downloaded from the Contract Clauses section. The template is comprised of the Agency Code, Clause Number, Title, Description, and Status. Agency codes were pulled from www.acquisiton.gov so all agencies should be represented. There are character limits for title and description, so consider how you want to use these sections.
Do You Want to be Able to Pull Clauses by Threshold?
If so, you may want to add this to the import. Clauses will need to be added to Unanet under Contract Clauses first. Once they are added, this will become your master file of clauses. You can set them as active or inactive and edit them.
You can see in the list of clauses above that some cannot be deleted from the list. This is because the clause has been associated with a Contract. You will be able to edit the clause but not delete it. After your master list is complete, clauses will be available to select and associate with a Contract. Once clauses are associated with a Contract, you can export this list via CSV.
The functionality is not set up where clauses are available to flow down to a Subcontractor, but there are other options.
We would love to help you through this process, talk about best practices, and get you started. If you have questions or would like assistance walking through the Contracts Module features, please let us know. Our Unanet Team is here to assist you through the process.
Katie is the Unanet Practice Lead at Redstone Government Consulting, Inc. based in our Huntsville, Alabama office. Her areas of expertise include supporting government contract businesses with a special focus in DCAA-compliant Unanet Time and Expense Tracking, Project Portfolio and Financials. QuickBooks, and Deltek GCS. Katie is a QuickBooks ProAdvisor, Certified Unanet Systems Implementer and has completed the Unanet Advanced Project Management training. Katie was one of the first Unanet Certified Implementers and was part of the initial pilot offering to non-Unanet consultants. As part of her certification process, Katie invested over 300-hours of instruction, out of class database development time and testing to obtain her certification. Since certification, Katie has assisted numerous Redstone GCI clients with implementation and post-implementation support services. Katie is frequently called upon by Unanet to join their implementation teams as an external resource and is considered a subject matter expert in the implementation of all Unanet software offerings. In her role with Redstone Government Consulting, Inc., Katie not only provides software systems expertise, but also frequently assists clients with preparation and support of DCAA audit activities including SF1408 pre-award accounting system audits, provisional billing rate submission, development of forward pricing rates for proposals, incurred cost submission preparation and development and design of policies and procedures necessary to support an adequate (DCAA-approved) accounting system. Katie serves as the primary point of contact for many small business clients in government cost accounting/compliance and assists monthly with the close of those contractor’s accounting systems and reporting to program management and executives. Her industry experience, software systems expertise and compliance knowledge provides a rare combination of knowledge to clients looking for a consultant to become an integral part of their team. Professional Experience Prior to joining Redstone Government Consulting, Inc., Katie worked in public accounting as well as small to mid-sized government contractors. She has prior operational experience with the many types of software such as Unanet, Deltek GCS, QuickBooks, SpringAhead, Deltek T&E, ADP, Paychex, and QB Payroll. Education Katie earned a Bachelor of Science degree in Accounting from The University of Alabama in Huntsville in 2010, where she was President of Beta Alpha Psi (an honor organization for finance and accounting students and professionals). She received her Master of Business Administration (MBA) from The University of North Alabama in 2014, graduating Cum Laude. Decades of Consulting, Training and Helping Government Contractors Succeed Redstone GCI offers a variety of services for large and small government contractors including evaluation, education and training, monitoring and DCAA audit preparation. Through our consulting and training programs, government contractors develop and learn to maintain compliance processes that help them succeed by mitigating risk and maximizing profitability. Our consulting team is comprised of senior leaders from government agencies and industry executives creating balance and an informed approach to our client services. Our services span the entire government contract lifecycle from proposal assistance, accounting, audit readiness, purchasing, project controls, contract administration, system implementation through to contract closeout. We specialize in preparing contractors for growth through our deep knowledge of common pitfalls companies face as they progress from small business in CAS, DFARS Business Systems and other common gates to contractor growth. In addition to almost 30 full-time consultants we also maintain a trusted network of independent contractors and other service providers who work with our team on specialized areas like ITAR, facility security, EVMS and other areas.