Unanet recently released multiple updates to the Contracts Module. Contract clauses were one of the updates that had everyone excited. This new functionality is great if you plan on using it to its full capability. There are multiple steps to this process, which can be time-consuming, so you’ll want to set aside time and plan ahead to complete this process.
Government Regulations Section for Government Contracts
The Contracts Module in Unanet has a section where government regulations can be added to Contracts. The provision section will remain intact, so companies will not be impacted. Adding regulations (clauses) is a multi-step process. This can be done manually or by import. The import template can be downloaded from the Contract Clauses section. The template is comprised of the Agency Code, Clause Number, Title, Description, and Status. Agency codes were pulled from www.acquisiton.gov so all agencies should be represented. There are character limits for title and description, so consider how you want to use these sections.
Do You Want to be Able to Pull Clauses by Threshold?
If so, you may want to add this to the import. Clauses will need to be added to Unanet under Contract Clauses first. Once they are added, this will become your master file of clauses. You can set them as active or inactive and edit them.
You can see in the list of clauses above that some cannot be deleted from the list. This is because the clause has been associated with a Contract. You will be able to edit the clause but not delete it. After your master list is complete, clauses will be available to select and associate with a Contract. Once clauses are associated with a Contract, you can export this list via CSV.
The functionality is not set up where clauses are available to flow down to a Subcontractor, but there are other options.
We would love to help you through this process, talk about best practices, and get you started. If you have questions or would like assistance walking through the Contracts Module features, please let us know. Our Unanet Team is here to assist you through the process.
LaDonna is an Managing Consultant with Redstone Government Consulting, Inc. based in our firms Huntsville office. Her area of expertise includes supporting clients with implementation and daily operations using Unanet, as well as supporting Contracts, Proposal Pricing and Accounting Compliance. Professional Experience LaDonna has over 15-years’ experience in progressive accounting, finance, contracts and human resources related roles at both large and small business government contractors. Her diverse background on most facets of the government contractor back office brings a unique perspective to her support of Redstone GCI client software implementations. LaDonna began her career in Government Contracting as an accountant with a large government contractor. After several years of progressive experience, she was able to migrate to additional roles within the Company’s contracts organization, including as a Contracts Administrator where she supported both FAR Part 15 and FAR Part 12 Contracts. This experience led to LaDonna accepting a role with a small, but growing government contracts firm where she support accounting, contracts and HR functions during the Company’s growth and eventual acquisition. In this role, LaDonna was first exposed to Unanet and participated in the Company’s successful implementation and adoption process. LaDonna has utilized Unanet in the performance of her day-to-day role including, pricing, proposals, contracts administration, project control, DCAA audits and more. Her user experience coupled with her pursuit of the Unanet Certified Implementer designation will allow her to bring a truly unique perspective to our Unanet implementation and post implementation support engagements. LaDonna’s wide range of experience at small and large contractors and across the back office allows her to see the “bigger picture” and provide best practice advice to our clients across many subject matter areas. Education LaDonna has her B.S Degree from The University of Alabama in Huntsville and M.S in Contract Acquisition from Florida Institute of Technology where she graduated Magna Cum Laude.