Unanet recently released multiple updates to the Contracts Module. Contract clauses were one of the updates that had everyone excited. This new functionality is great if you plan on using it to its full capability. There are multiple steps to this process, which can be time-consuming, so you’ll want to set aside time and plan ahead to complete this process.
Government Regulations Section for Government Contracts
The Contracts Module in Unanet has a section where government regulations can be added to Contracts. The provision section will remain intact, so companies will not be impacted. Adding regulations (clauses) is a multi-step process. This can be done manually or by import. The import template can be downloaded from the Contract Clauses section. The template is comprised of the Agency Code, Clause Number, Title, Description, and Status. Agency codes were pulled from www.acquisiton.gov so all agencies should be represented. There are character limits for title and description, so consider how you want to use these sections.
Do You Want to be Able to Pull Clauses by Threshold?
If so, you may want to add this to the import. Clauses will need to be added to Unanet under Contract Clauses first. Once they are added, this will become your master file of clauses. You can set them as active or inactive and edit them.
You can see in the list of clauses above that some cannot be deleted from the list. This is because the clause has been associated with a Contract. You will be able to edit the clause but not delete it. After your master list is complete, clauses will be available to select and associate with a Contract. Once clauses are associated with a Contract, you can export this list via CSV.
The functionality is not set up where clauses are available to flow down to a Subcontractor, but there are other options.
We would love to help you through this process, talk about best practices, and get you started. If you have questions or would like assistance walking through the Contracts Module features, please let us know. Our Unanet Team is here to assist you through the process.
Katherine (Katie) Donnell serves as the Director of Unanet Practice Services at Redstone Government Consulting, Inc., where she leads the firm’s Unanet consulting practice in delivering expert implementation, optimization, and compliance support to government contractors. With extensive expertise in DCAA-compliant Unanet Time & Expense Tracking, Project Portfolio, and Financials, Katie plays a vital role in helping contractors build and maintain compliant, efficient financial and project management systems. As one of the first Unanet Certified Implementers, Katie was part of Unanet’s initial pilot certification program for non-Unanet consultants, investing over 300 hours in training, system development, and rigorous testing to obtain her certification. She holds Unanet Advanced Project Management training credentials and is also a QuickBooks ProAdvisor. Her technical expertise and real-world implementation experience make her a trusted advisor, frequently called upon by Unanet’s internal teams to support implementation projects as an external expert. Katie is also responsible for the continued growth and strategic oversight of Redstone GCI’s Unanet Practice, ensuring that quality of service, client support, and consultant development remain at the highest standard. She is committed to advancing the professional development and expertise of Redstone GCI’s Unanet consulting team, ensuring they stay at the forefront of industry best practices and evolving compliance requirements. At Redstone GCI, Katie serves as a primary point of contact for numerous small business clients, providing ongoing government cost accounting and compliance support. She regularly assists with monthly accounting close processes, ensuring accurate financial reporting for program management and executives. Her unique combination of software system expertise and compliance knowledge allows her to provide strategic, hands-on guidance to government contractors navigating complex regulatory and financial landscapes. With extensive experience in government contract accounting and compliance, Katie has assisted contractors with DCAA audit readiness, including SF1408 pre-award accounting system audits, provisional billing rate submissions, forward pricing rate development, and incurred cost submissions. She also helps clients design and implement compliant policies and procedures to support an adequate DCAA-approved accounting system. Prior to joining Redstone GCI, Katie worked in public accounting and government contracting, gaining operational experience with Unanet, QuickBooks, SpringAhead, Deltek T&E, ADP, Paychex, and QB Payroll. Her extensive background in accounting, compliance, and financial systems ensures that Redstone GCI’s Unanet clients receive the highest level of technical and regulatory expertise.