Each year’s end brings a set of additional financial close tasks to our desks. The deadline to file 1099’s is January 31st, leaving a lot of companies scrambling to file these forms in time. Let me tell you how Unanet has automated the process for our clients using their software:
- Flag vendors eligible for 1099
- Check a box on the vendor profile to mark the vendor as a 1099 vendor.
- Attach the vendor’s W9 and any other 1099-related documents to their vendor profile in Unanet.
- Pre-populate the Unanet system with the vendor contact information (EIN, SSN, address, etc.) to send their 1099.
- Flag the expense accounts and payment methods that need to be included
- If you pay a vendor for expenses that don’t need to be included in their 1099, those can be excluded automatically by unselecting the cost account or payment method.
- Export a template for the company’s 1099 information
- Unanet provides a standard template for Track1099 software. If you use a different service to process your 1099s, no problem! We can restructure the information in the export for your needs.
- Unanet produces two files- one for upload into a 1099 service and another that has transaction level detail included. This makes it easy to verify the totals that will be reported on the 1099s.
- Never used a 1099 or W2 service before? It’s printing and filing forms made easy.
- Track1099 and other similar services will send forms to individuals and the government for a small processing fee.
- Processing corrections (if needed) are quick and easy. Information is stored within a company login, so addresses and other information can be saved for next year.
- Quality review your 1099 amounts by vendor, and your vendor contact information.
- By carefully selecting the vendors and types of expenses and payments that might need to be reported on a 1099, Unanet does a great job filtering this data for us. We still want to check the detail prior to issuance to avoid revision.
If you didn’t have the 1099 vendors, accounts, and payment methods selected already, no problem! Those box checks can be done tomorrow and will be applied to payments issued earlier in the year.
Redstone’s Unanet Group
For additional information about using Unanet or for guidance in using it most effectively, contact our Unanet Practice Group. Redstone Government Consulting group includes a team available to help you with this software. Please let us know how the Unanet Group at Redstone GCI can help you improve your system and automate your processes!
Katherine (Katie) Donnell serves as the Director of Unanet Practice Services at Redstone Government Consulting, Inc., where she leads the firm’s Unanet consulting practice in delivering expert implementation, optimization, and compliance support to government contractors. With extensive expertise in DCAA-compliant Unanet Time & Expense Tracking, Project Portfolio, and Financials, Katie plays a vital role in helping contractors build and maintain compliant, efficient financial and project management systems. As one of the first Unanet Certified Implementers, Katie was part of Unanet’s initial pilot certification program for non-Unanet consultants, investing over 300 hours in training, system development, and rigorous testing to obtain her certification. She holds Unanet Advanced Project Management training credentials and is also a QuickBooks ProAdvisor. Her technical expertise and real-world implementation experience make her a trusted advisor, frequently called upon by Unanet’s internal teams to support implementation projects as an external expert. Katie is also responsible for the continued growth and strategic oversight of Redstone GCI’s Unanet Practice, ensuring that quality of service, client support, and consultant development remain at the highest standard. She is committed to advancing the professional development and expertise of Redstone GCI’s Unanet consulting team, ensuring they stay at the forefront of industry best practices and evolving compliance requirements. At Redstone GCI, Katie serves as a primary point of contact for numerous small business clients, providing ongoing government cost accounting and compliance support. She regularly assists with monthly accounting close processes, ensuring accurate financial reporting for program management and executives. Her unique combination of software system expertise and compliance knowledge allows her to provide strategic, hands-on guidance to government contractors navigating complex regulatory and financial landscapes. With extensive experience in government contract accounting and compliance, Katie has assisted contractors with DCAA audit readiness, including SF1408 pre-award accounting system audits, provisional billing rate submissions, forward pricing rate development, and incurred cost submissions. She also helps clients design and implement compliant policies and procedures to support an adequate DCAA-approved accounting system. Prior to joining Redstone GCI, Katie worked in public accounting and government contracting, gaining operational experience with Unanet, QuickBooks, SpringAhead, Deltek T&E, ADP, Paychex, and QB Payroll. Her extensive background in accounting, compliance, and financial systems ensures that Redstone GCI’s Unanet clients receive the highest level of technical and regulatory expertise.