RGCI-1099s in Unanet Year-End Process Made Simple

Each year’s end brings a set of additional financial close tasks to our desks. The deadline to file 1099’s is January 31st, leaving a lot of companies scrambling to file these forms in time. Let me tell you how Unanet has automated the process for our clients using their software:

  • Flag vendors eligible for 1099
    • Check a box on the vendor profile to mark the vendor as a 1099 vendor.
    • Attach the vendor’s W9 and any other 1099-related documents to their vendor profile in Unanet.
    • Pre-populate the Unanet system with the vendor contact information (EIN, SSN, address, etc.) to send their 1099.
  • Flag the expense accounts and payment methods that need to be included
    • If you pay a vendor for expenses that don’t need to be included in their 1099, those can be excluded automatically by unselecting the cost account or payment method.
  • Export a template for the company’s 1099 information
    • Unanet provides a standard template for Track1099 software. If you use a different service to process your 1099s, no problem! We can restructure the information in the export for your needs.
    • Unanet produces two files- one for upload into a 1099 service and another that has transaction level detail included. This makes it easy to verify the totals that will be reported on the 1099s.
  • Never used a 1099 or W2 service before? It’s printing and filing forms made easy.
    • Track1099 and other similar services will send forms to individuals and the government for a small processing fee.
    • Processing corrections (if needed) are quick and easy. Information is stored within a company login, so addresses and other information can be saved for next year.
  • Quality review your 1099 amounts by vendor, and your vendor contact information.
    • By carefully selecting the vendors and types of expenses and payments that might need to be reported on a 1099, Unanet does a great job filtering this data for us. We still want to check the detail prior to issuance to avoid revision.

If you didn’t have the 1099 vendors, accounts, and payment methods selected already, no problem! Those box checks can be done tomorrow and will be applied to payments issued earlier in the year.

Redstone’s Unanet Group

For additional information about using Unanet or for guidance in using it most effectively, contact our Unanet Practice Group. Redstone Government Consulting group includes a team available to help you with this software. Please let us know how the Unanet Group at Redstone GCI can help you improve your system and automate your processes!

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Written by Katie Donnell

Katie Donnell Katie is the Unanet Practice Lead at Redstone Government Consulting, Inc. based in our Huntsville, Alabama office. Her areas of expertise include supporting government contract businesses with a special focus in DCAA-compliant Unanet Time and Expense Tracking, Project Portfolio and Financials. QuickBooks, and Deltek GCS. Katie is a QuickBooks ProAdvisor, Certified Unanet Systems Implementer and has completed the Unanet Advanced Project Management training. Katie was one of the first Unanet Certified Implementers and was part of the initial pilot offering to non-Unanet consultants. As part of her certification process, Katie invested over 300-hours of instruction, out of class database development time and testing to obtain her certification. Since certification, Katie has assisted numerous Redstone GCI clients with implementation and post-implementation support services. Katie is frequently called upon by Unanet to join their implementation teams as an external resource and is considered a subject matter expert in the implementation of all Unanet software offerings. In her role with Redstone Government Consulting, Inc., Katie not only provides software systems expertise, but also frequently assists clients with preparation and support of DCAA audit activities including SF1408 pre-award accounting system audits, provisional billing rate submission, development of forward pricing rates for proposals, incurred cost submission preparation and development and design of policies and procedures necessary to support an adequate (DCAA-approved) accounting system. Katie serves as the primary point of contact for many small business clients in government cost accounting/compliance and assists monthly with the close of those contractor’s accounting systems and reporting to program management and executives. Her industry experience, software systems expertise and compliance knowledge provides a rare combination of knowledge to clients looking for a consultant to become an integral part of their team. Professional Experience Prior to joining Redstone Government Consulting, Inc., Katie worked in public accounting as well as small to mid-sized government contractors. She has prior operational experience with the many types of software such as Unanet, Deltek GCS, QuickBooks, SpringAhead, Deltek T&E, ADP, Paychex, and QB Payroll. Education Katie earned a Bachelor of Science degree in Accounting from The University of Alabama in Huntsville in 2010, where she was President of Beta Alpha Psi (an honor organization for finance and accounting students and professionals). She received her Master of Business Administration (MBA) from The University of North Alabama in 2014, graduating Cum Laude. Decades of Consulting, Training and Helping Government Contractors Succeed Redstone GCI offers a variety of services for large and small government contractors including evaluation, education and training, monitoring and DCAA audit preparation. Through our consulting and training programs, government contractors develop and learn to maintain compliance processes that help them succeed by mitigating risk and maximizing profitability. Our consulting team is comprised of senior leaders from government agencies and industry executives creating balance and an informed approach to our client services. Our services span the entire government contract lifecycle from proposal assistance, accounting, audit readiness, purchasing, project controls, contract administration, system implementation through to contract closeout. We specialize in preparing contractors for growth through our deep knowledge of common pitfalls companies face as they progress from small business in CAS, DFARS Business Systems and other common gates to contractor growth. In addition to almost 30 full-time consultants we also maintain a trusted network of independent contractors and other service providers who work with our team on specialized areas like ITAR, facility security, EVMS and other areas.

About Redstone GCI

Redstone Government Consultants are a team of the most senior industry veterans and the brightest new talent in the industry. Many have held senior government positions including leadership roles in the DCAA. Our new talents bring significant accounting and software experience along with fresh perspectives, inspiration and energy to our team. Through our leadership and combined experience, we provide a unique perspective, bringing both government and contractor proficiencies to bear and ensuring rock-solid government compliance for our clients.

Topics: Accounting & Billing System, Unanet