--- title: Risks and Consequences to Billing and Revenue Changes in Deltek Costpoint description: While it may be tempting to change the PAG, revenue and billing formulas, revenue and billing formula levels, or a combination of both, you must consider the risks and consequences. image: https://info.redstonegci.com/hubfs/RGCI%20-%20Risks%20and%20Consequences%20to%20Billing%20and%20Revenue%20Changes%20in%20Deltek%20Costpoint.png --- [ PAY INVOICE](https://redstonegci.com/invoice-payment/) [Call Us Today 256-704-9800](tel:2567049800) [info@redstonegci.com](Mailto:info@redstonegci.com) [![Redstone_Logo](https://info.redstonegci.com/hubfs/redstone%20logo%20version%201%20-%20rgb-1.png)](https://www.redstonegci.com/) # Risks and Consequences to Billing and Revenue Changes in Deltek Costpoint [Posted by Heather Stroud on Wed, Jun 7, 2023 @ 15:06 PM](https://info.redstonegci.com/blog/author/heather-stroud) - [Tweet](https://twitter.com/share) ![Risks and Consequences to Billing and Revenue Changes in Deltek Costpoint](https://info.redstonegci.com/hs-fs/hubfs/Risks%20and%20Consequences%20to%20Billing%20and%20Revenue%20Changes%20in%20Deltek%20Costpoint(1).gif?width=1000&name=Risks%20and%20Consequences%20to%20Billing%20and%20Revenue%20Changes%20in%20Deltek%20Costpoint(1).gif) While it may be tempting to change the Project Account Group (PAG) in Deltek Costpoint, revenue and billing formulas, revenue and billing formula levels, or a combination of both, you must consider the risks and consequences accompanying this decision. ## Risks and Consequences to Consider When Making Changes: - This can lead to incorrect accounting entries. - Revenue recognition and project accounting are complex processes in Costpoint. Changes to PAGs and revenue and billing formulas can disrupt how data is captured. - The GL and project ledger in Costpoint rely on accurate data and formulas to reconcile accounts. Changing this information can disrupt the record of that data making it extremely difficult to reconcile! - Changes of these kinds can lead to incorrect billing rates, which can lead to under or over-billing a project. - Compliance and Audit issues related to the Federal Acquisition Regulation (FAR) and Cost Accounting Standards (CAS) - Impact on your financial statements as these changes can affect how revenue and expenses are recorded on your GL. - When this information is changed, it can result in the loss of your historical data. Costpoint maintains a detailed history of all transactions, including revenue and billing calculations. Changes done incorrectly can delete or overwrite this history. - Changes can cause incorrect project reporting. Alterations to PAGs and revenue and billing formulas affect how data is captured on your GL and can also GREATLY affect how data is reported on your project ledger. This can cause your project ledger and GL to get out of balance with one another. ## BEFORE moving forward with any changes, you must ask yourself a few questions to plan the proper path forward: - Have I posted revenue and/or billing for this project? - Am I still in the first fiscal year of this project? If not, revenue changes after crossing fiscal years can get messy, fast! - What is the end goal I am trying to achieve versus where revenue and billing are currently sitting? - Is it fiscal year end? Proper project structure planning and setup at the beginning of a project is vital. We understand the pressure is on when you receive a new contract or project code, and the employees need it on their timesheets NOW! However, taking the extra time to plan properly can help avoid the need for PAG, revenue, and billing updates required after the fact. If you are already in the middle of a project and think a change is necessary, consider the questions above, make sure you know the ramifications, and plan your strategy. NOW is the time for these alteration/modification efforts. YEAR END IS NOT the time to make the moves and/or review project reports and realize there is a serious issue at hand! These types of changes affect multiple areas, one of which is deeply intertwined with your unbilled analysis (read our blog on “[Understanding Deltek Costpoint Unbilled Receivables](https://info.redstonegci.com/blog/understanding-deltek-costpoint-unbilled-receivables)”), which can require additional correction efforts. So don’t wait. If you have concerns about current PAGs, revenue and billing formulas, or revenue and billing levels, please contact one of our Deltek Costpoint consultants at Redstone Government Consulting, Inc. We can help assess the need for any changes and plan the proper path forward to keep your GL and project ledger clean and all sub-ledgers in balance with your GL. We will take a strategic approach to help ensure that your revenue and billing processes are accurate and compliant. [![Learn More About Our Deltek Pros Bookkeeper Partner Services](https://no-cache.hubspot.com/cta/default/203971/interactive-168741206856.png) ](https://info.redstonegci.com/hs/cta/wi/redirect?encryptedPayload=AVxigLKpHQFTRtdIiuO0lIRMUXZvOchE%2F1kUV4Jph9qWHg6eJnrwudCv5BG%2FNf%2Fskj5ZZFKKJK0BX1Pz42AJb5x9ObPDTfAWO%2Fi7jlRQP3%2FviQ%2FRtHY7wtxRb6TfN5AdgHqH0jNEDjUFefg1K02QYXdkahrAdwC58FzAaXTwg%2BpYfXHJ7OkyL8vBuDL3Dok7IohLAJ21c6OVsDhUCWKMjVm7VGlRjQxPFLuN1ZKqIA%3D%3D&webInteractiveContentId=168741206856&portalId=203971) ### Written by [Heather Stroud](https://info.redstonegci.com/blog/author/heather-stroud) ![Heather Stroud](https://info.redstonegci.com/hubfs/images/Staff_/Heather-Stroud-Redstone-Government-Consulting.png) Heather is a Senior Managing Consultant with Redstone Government Consulting, Inc. Her areas of expertise include supporting government contractors in the implementation and operation of Costpoint, assisting with employee training, and providing outsourced accounting services, including program control deliverables, financial analysis, forecasting, general ledger, unbilled analysis, reconciliation, accounts payable, accounts receivable, payroll, and payroll taxes. Heather specializes in best accounting practices, from setup and training to monthly processing. Heather has over 19 years of experience in government contracting, supporting a wide range of contract types and customers. Her areas of expertise include program control, financial analysis, forecasting, government cost accounting, and procurement. Heather’s hands-on technical experience in all aspects of the business department provides a unique set of expertise for our clients. Heather has led and participated in numerous Costpoint implementations and re-implementations for the Accounting, Projects, Subcontractor, and Planning modules. She has worked directly with our clients to design accounting systems that are meaningful and useful for each client. She provides training in these modules and has developed desktop procedures that allow for a quick and seamless transition and implementation of these modules. Her experience in utilizing and implementing Costpoint gives our clients a unique perspective on the best practices related to both implementation and government accounting procedures. Her knowledge and guidance of the setup and end-user experience helps to ensure our clients receive a fully configured system that not just meets their current needs but will also allow them room to grow within the Costpoint system in the future. Heather is also experienced in assisting clients with “day-to-day” accounting processes. She has experience with all the normal accounting processes, such as accounts payable, account receivable, journal entries, reconciliations, reporting, etc. She helps multiple clients to produce, review and submit all types of project billings, including experience with WAWF, NASA 533s and MORADO. She processes, reviews, and submits timekeeping, leave and payroll data for multiple clients on a regular basis. Heather’s knowledge and experience in all business departments provides an invaluable resource to our outsource clients. ## About Redstone GCI Redstone GCI is a consulting firm focused on fulfilling the needs of government contractors in all areas of compliance. With a singular mission to help contractors through the multiple layers of “red tape,” we allow contractors to focus on what they do best – support their mission with the U.S. Government. We are home to a group of consultants made up of GovCon industry professionals, CPAs, attorneys, and retired government audit and acquisition professionals. Our focus and knowledge of audit and compliance functions administered by DCAA and DCMA will always be at the heart of what we do. However, for the past decade, we’ve strategically grown to support other areas of the government contractor back-office with that same level of focus and expertise. We’ve added expertise in contracts management, subcontract administration, proposal pricing, various software systems, HR and employment law, property administration, manufacturing, data analytics/reporting, Grant specialists, M&A, and many other areas. When we see a trend in the needs of contractors, we act to ensure we can provide the best expertise in the market to fulfill those needs. One thing our clients can be certain of is that with the Redstone GCI Team in your corner, there is no problem too big and no issue too technical for our team to tackle. 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